Email from your customer to Your costing
Stop retyping quote requests.
A draft prepared in your costing. Your estimator sets the price.
Manufacturing
Use case · Manufacturing · Wholesale
Stop searching for the certificate of a delivery.
Material certificates arrive separately from the delivery, as a PDF by email, and later someone works out which certificate belongs to which batch of material. The automation prepares the link to the delivery; your quality officer checks and approves.
Free · 30 minutes online · one process · no obligation After that: pilot from €2,450 · monthly package from €295 · excl. VAT
How the work runs
- Attachment
AIstap
the automation
- Reads
- Links
- Prepares
Your order systemFICTIONAL EXAMPLE
Delivery 30-09 · sheet 3 mmTo be checked
- Material
- S235JR
- Supplier
- no. 1420
- Slip no.
- 88217
- Batch no.
- 471203471203 or 471208?
In doubt? To your team first.
The certificate says batch number 471203, the packing slip says 471208. Your quality officer decides.
Sound familiar?
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Where is that certificate?
A customer asks for the certificate with their order, and someone searches folders and mailboxes.
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Every supplier, own certificate
Every certificate looks different, and the batch number is in a different place each time.
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Certificate and slip differ
The certificate shows a different batch number than the packing slip, and nobody has marked it.
Today. And with AIstap.
Today
4 steps by hand
- Emailed certificate
- Open the PDF
- Look up delivery
- Save in folder
- Search again later
With AIstap
1 step for your team
- Emailed certificate
- The automation reads
- Prepares the link
- Your quality officer approvesyour team
- Findable with the order
Possible impact
- Less searching for certificates
- Less chance of a wrong link
- Better view of what is missing
Possible impact, not a promise: what it brings depends on your process.
What AIstap can build.
An example. What we build for you is agreed upfront.
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Connection to your mailbox
Where the certificates arrive.
A connection to the mailbox the certificates arrive in.
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Reading the certificate
Material, supplier, slip and batch number.
Reading the certificate and the email: material, supplier, packing slip and batch number.
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Finding the delivery
Via the packing slip and purchase order.
Finding the delivery the certificate belongs to, using the packing slip and purchase order.
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Check on batch number
Does the number differ? To quality first.
A check: if the batch number differs, it goes to your quality officer first.
The time this takes today.
An example. Slide to your own numbers.
Full ring: one working week of 40 hours. Based on 5 working days a week.
What remains after automation is something we look at in the free analysis.
Checked by your team.
The automation prepares. Your people approve and decide when something is unclear.
The automation
Your quality officer
- DetectThe automation sees what arrives.
- PrepareReading, checking and getting it ready.
- ApproveSomeone on your team approves, or decides when in doubt.
- ExecuteAfter approval it is final in your system.
- Follow upWhatever is open stays in view.
Your team stays in control.
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Try it yourself
Delivery 30-09 · sheet 3 mmTo be checked
Batch no.471203 or 471208?
Your quality officer decides when unsure
If the batch number differs or something is unreadable, your quality officer sees it first. The automation does not guess.
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The automation
- Reads
- Links
- Prepares
Your team
- Releasing material
- Contacting suppliers
Releasing stays with people
Your quality officer decides whether material is released. In this set-up the automation does not judge material or contact suppliers.
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Your team sends the certificate
Your team sends a certificate to your customer itself. In this set-up no certificate goes to your customer without your team.
In the systems you already have.
Which connection is possible is something we look at in the free analysis.
The certificates arrive in your own mailbox and the link to the delivery is prepared in your own order system. Whether your system can be connected, we look at in the free analysis.
- Mailbox (In this example)
- Order system (In this example)
- Planning software
- Spreadsheet
- Accounting
- Customer portal
In this example
What it costs to start.
From mailbox to order system: one process, two systems. The size of a pilot.
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STEP 0
Free analysis
€0
You show us one process.
- 30 minutes online
- A one-page summary
- Free, no obligation
-
STEP 1 Recommended first step
Pilot
from€2,450
One working automation.
- Max. 2 systems
- 1 to 2 weeks
- Fixed price, upfront
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ONGOING · AFTER A PILOT
Monthly package
from€295/month
We keep it running.
- Hosting and monitoring
- Fixes and AI costs
- Cancel any month
Prices excl. VAT
All prices and stepsQuestions about this use case.
Every supplier has a different certificate. Does it still work?
We test that in the pilot, with certificates from your own suppliers. Whatever cannot be read with certainty goes to your quality officer first.
Does the automation judge whether the material meets the standard?
No. In this set-up the automation links the certificate to the delivery. Whether the material is released is judged by your quality officer.
What if no certificate arrives for a delivery?
In this set-up the delivery stays visible as a delivery without a certificate. Your team requests it from the supplier.
More use cases.
Email from your supplier to Your ERP
Your supplier confirms something other than you ordered.
Confirmation against your order in the order system (ERP). Your buyer decides.
Wholesale Manufacturing
Invoice and packing list to Your customs file
Stop retyping invoices into customs documents.
Customs declaration drafted; your customs clerk files it.
Logistics Wholesale Manufacturing
ERP: the system that holds your orders, stock and invoices.
Step 0 · free
Show us your process.
- We call or emailTo schedule a time
- You show us30 minutes online
- You get a summaryOne page
Free, no obligation
Prefer to email directly? [email protected]