AIstap

Use case · Manufacturing

Stop retyping quote requests.

A quote request arrives with drawings and specifications. Your estimator copies everything into the costing piece by piece. The automation prepares the data as a draft. Your estimator starts with feasibility and price.

Show us your process See the difference

Free · 30 minutes online · one process · no obligation After that: pilot from €2,450 · monthly package from €295 · excl. VAT

How the work runs

  • Email
  • Drawing
  • Attachment

AIstap

the automation

  • Reads
  • Validates
  • Prepares

Your costingFICTIONAL EXAMPLE

Sheet-metal request · 3 partsDraft

Parts
P101, P102, P103
Quantity
50 pcs each
Delivery
week 46
Material
given per partP103: missing

In doubt? To your team first.

The request gives no material for P103. Your estimator asks the customer about it.

Sound familiar?

  • The details are scattered

    The data is scattered: quantities in the email, material on the drawing, the delivery date in an attachment.

  • Retyping everything into the costing

    Your estimator or production engineer retypes drawing numbers, quantities and material into the costing.

  • Your customer is kept waiting

    When it is busy, a request sits in the inbox and your customer waits for a price.

Today. And with AIstap.

Today

4 steps by hand

  1. Email with drawings
  2. Open and read through
  3. Retype the data
  4. Ask about what is missing
  5. Calculate and send the quote

With AIstap

2 steps for your team

  1. Email with drawings
  2. The automation reads
  3. Check: is anything missing?
  4. Draft in your costing
  5. Your estimator sets the priceyour team
  6. Your team sends the quoteyour team

Possible impact

  • Less retyping
  • Less chance of copying mistakes
  • A clearer view of open requests

Possible impact, not a promise: what it brings depends on your process.

What AIstap can build.

An example. What we build for you is agreed upfront.

  • Connected to your mailbox

    Sees which requests arrive.

    A connection to the mailbox the requests arrive in.

  • Reads email and attachments

    Parts, quantities, material and delivery date.

    Reading the email and the PDF attachments: parts, quantities, material and delivery date.

  • Checks what is missing

    Something missing? To your estimator first.

    A check: whatever is missing or cannot be read with certainty goes to your estimator first.

  • Draft in your costing

    Your estimator sets the price.

    Preparing a draft in your costing. Your estimator sets the price.

Checked by your team.

The automation prepares. Your people approve and decide when something is unclear.

The automation

Your estimator

  1. DetectThe automation sees what arrives.
  2. PrepareReading, checking and getting it ready.
  3. ApproveSomeone on your team approves, or decides when in doubt.
  4. ExecuteAfter approval it is final in your system.
  5. Follow upWhatever is open stays in view.

Your team stays in control.

  • Try it yourself

    Sheet-metal request · 3 partsDraft

    MaterialP103: missing

    Material for P103?

    Your estimator decides when in doubt

    If the material is missing or a drawing is unclear, your estimator looks at it first. The automation fills in nothing by itself.

  • The automation

    • Reads
    • Validates
    • Prepares

    Your team

    • Judging feasibility
    • Setting the price
    • Sending the quote

    Your estimator sets the price

    Your estimator decides whether a part can be made and what it costs. The automation only prepares the data.

  • Your team sends the quote

    Your team sends the quote itself, after checking it. In this set-up the automation does not send a price to a customer.

In the systems you already have.

Which connection is possible is something we look at in the free analysis.

Requests arrive in your own mailbox. The draft is meant for where you do your costing today: your costing software, your order system or Excel. In the free analysis we check whether that can be connected.

  • Mailbox (In this example)
  • Costing (In this example)
  • Planning software
  • Order system
  • Spreadsheet
  • Accounting

In this example

What it costs to start.

From request to draft: one process, two systems. The size of a pilot.

  1. STEP 0

    Free analysis

    €0

    You show us one process.

    • 30 minutes online
    • A one-page summary
    • Free, no obligation
  2. STEP 1 Recommended first step

    Pilot

    from€2,450

    One working automation.

    • Max. 2 systems
    • 1 to 2 weeks
    • Fixed price, upfront
  3. ONGOING · AFTER A PILOT

    Monthly package

    from€295/month

    We keep it running.

    • Hosting and monitoring
    • Fixes and AI costs
    • Cancel any month

Prices excl. VAT

All prices and steps

Questions about this use case.

Does the automation read the drawings too, or only the email?

The email and the PDF attachments. Whatever cannot be read with certainty stays open for your estimator. Whether it works with your drawings is tested in the pilot.

Does the automation calculate the price itself?

No. The data from the request is prepared in your costing. Your estimator sets the price, and your team sends the quote.

We do our costing in Excel. Can it still work?

We check that in the free analysis: you show us what you do your costing in and how a request is handled. Then you know whether it can be done and where to start.

More use cases.

Supplier price list to Your ERP

Stop retyping supplier price lists.

New purchase prices, prepared in your order system (ERP). Your buyer decides.

Wholesale Manufacturing

ERP: the system that holds your orders, stock and invoices.

See all use cases

Step 0 · free

Show us your process.

  1. We call or emailTo schedule a time
  2. You show us30 minutes online
  3. You get a summaryOne page

Free, no obligation

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