AIstap

Use case · Wholesale · Manufacturing

Stop retyping supplier price lists.

Suppliers send new price lists, each in its own layout, and someone updates the purchase prices item by item in the order system (ERP). The automation prepares the changes; your buyer checks and approves.

ERP: the system that holds your orders, stock and invoices.

Show us your process See the difference

Free · 30 minutes online · one process · no obligation After that: pilot from €2,450 · monthly package from €295 · excl. VAT

How the work runs

  • Email
  • Spreadsheet
  • PDF

AIstap

the automation

  • Reads
  • Validates
  • Prepares

Your ERPFICTIONAL EXAMPLE

Price list 01-11 · 214 linesTo be checked

Supplier
no. 2031
Valid from
01-11
Changed
38 prices
Units
same as your ERPper box or piece?

In doubt? To your team first.

The list prices item 480212 per box of 12, your ERP per piece. Your buyer decides.

Sound familiar?

  • Every supplier, its own layout

    Every supplier sends its price list in its own layout: one as a spreadsheet, another as a PDF.

  • Updating item by item

    Someone looks up every item and retypes the new purchase price into the order system.

  • The old price stays

    A new price list sinks under newer emails, and meanwhile you still calculate with the old purchase price.

Today. And with AIstap.

Today

4 steps by hand

  1. Emailed price list
  2. Go through the list
  3. Look up the item
  4. Retype the price
  5. The rest waits

With AIstap

1 step for your team

  1. Emailed price list
  2. The automation reads
  3. Check: does anything differ?
  4. Your buyer approvesyour team
  5. Prices final in your ERP

Possible impact

  • Less retyping of purchase prices
  • Less chance of a missed change
  • A better view of what changes

Possible impact, not a promise: what it brings depends on your process.

What AIstap can build.

An example. What we build for you is agreed upfront.

  • Mailbox connection

    Where the price lists arrive.

    A connection to the mailbox in which the suppliers' price lists arrive.

  • Reading the list

    Item, price, unit and start date.

    The automation reads the price list: item, price, unit and start date.

  • List next to ERP

    Whatever differs lights up for your buyer.

    The automation compares the list with your system; a different unit goes to your buyer first.

  • Preparing the changes

    Final only once your buyer has approved.

    New purchase prices are prepared in your order system; final only after your buyer approves.

Checked by your team.

The automation prepares. Your people approve and decide when something is unclear.

The automation

Your buyer

  1. DetectThe automation sees what arrives.
  2. PrepareReading, checking and getting it ready.
  3. ApproveSomeone on your team approves, or decides when in doubt.
  4. ExecuteAfter approval it is final in your system.
  5. Follow upWhatever is open stays in view.

Your team stays in control.

  • Try it yourself

    Price list 01-11 · 214 linesTo be checked

    Unitsper box or piece?

    Per box or per piece?

    Your buyer decides when in doubt

    If the list prices differently from your system, or an item is missing, your buyer sees the line first. The automation does not guess.

  • The automation

    • Reads
    • Validates
    • Prepares

    Your team

    • Negotiating prices
    • Sales pricing

    Negotiating stays with people

    Negotiating prices and setting sales prices is done by your team. In this set-up the automation does neither.

  • No price changes without your buyer

    In this set-up the automation does not change any purchase price in your order system by itself. Your buyer approves the changes first.

In the systems you already have.

Which connection is possible is something we look at in the free analysis.

The price lists arrive in your own mailbox and the new prices are then prepared in your own order system. Whether and how your system can be connected, we look at in the free analysis.

  • Mailbox (In this example)
  • Order system (In this example)
  • Planning software
  • Spreadsheet
  • Accounting
  • Customer portal

In this example

What it costs to start.

From mailbox to order system: one process, two systems. The size of a pilot.

  1. STEP 0

    Free analysis

    €0

    You show us one process.

    • 30 minutes online
    • A one-page summary
    • Free, no obligation
  2. STEP 1 Recommended first step

    Pilot

    from€2,450

    One working automation.

    • Max. 2 systems
    • 1 to 2 weeks
    • Fixed price, upfront
  3. ONGOING · AFTER A PILOT

    Monthly package

    from€295/month

    We keep it running.

    • Hosting and monitoring
    • Fixes and AI costs
    • Cancel any month

Prices excl. VAT

All prices and steps

Questions about this use case.

Every supplier uses a different layout. Does it still work?

We test that in the pilot, with your suppliers' real price lists. Whatever cannot be read with certainty goes to your buyer first.

Does the automation change our sales prices too?

No. In this set-up only the new purchase prices are prepared. What that means for your sales price is your decision.

What if a supplier's item is not in our system?

Then that line stays open. Your buyer sees it with the price list attached and decides whether it is a new item.

More use cases.

Stock and sales to Your order system

Stop going through the whole stock list every week.

Reorder proposal in your order system (ERP). Your buyer adjusts and orders.

Wholesale Multiple locations

See all use cases

Step 0 · free

Show us your process.

  1. We call or emailTo schedule a time
  2. You show us30 minutes online
  3. You get a summaryOne page

Free, no obligation

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