AIstap

Practical AI for real businesses

Welcome to the AI era. Automate everything.

We help companies understand and adopt AI, and automate all the work that repeats itself. Same team. Same systems. A more efficient way to work.

Book a free analysis (30 min)
  • Free
  • 30 minutes online
  • No obligation
  • Email
  • PDF
  • Spreadsheet
  • Chat message

AIstap

the automation

  • Reads
  • Validates
  • Prepares

Your systemsFICTIONAL EXAMPLE

  • Your TMSTo be checkedTilburg → Venlo · 02-10
  • Your ERPDraft orderOrder customer 10482 · 3 lines
  • Your costingDraft1 questionSheet-metal request · 3 parts

In doubt? To your team first.

When something is unclear, it goes to your team first. Your team decides.

We work with leading AI models and with the tools you already use.

  • OpenAI
  • Claude
  • Gemini
  • Mistral AI
  • DeepSeek
  • Meta AI
  • Perplexity
  • Hugging Face
  • ElevenLabs
  • n8n
  • Make
  • Zapier
  • Power Automate
  • GitHub
  • Google Cloud
  • Azure
  • AWS
  • Microsoft 365
  • Outlook
  • Teams
  • Excel
  • SharePoint
  • Gmail
  • Google Sheets
  • Google Drive
  • WhatsApp
  • Slack
  • Exact Online
  • AFAS
  • SAP
  • Odoo
  • Salesforce
  • HubSpot
  • Notion
  • Airtable
  • Jira
  • Trello
  • Intercom
  • Zendesk
  • Shopify
  • WooCommerce
  • Stripe
  • Dropbox
  • Mailchimp
  • Asana

What we do

What can AIstap do for you?

Three ways to make AI work in your business. You choose where to start.

  1. Discover opportunities

    We analyse your processes, identify where AI can help and show you practical opportunities.
    • Free analysis
    • Full AI scan
    Analysis & Full AI scan

  2. Train your team

    We help your team use AI confidently and safely, with practical workshops and real examples.
    • Workshops
    AI workshops

  3. Automate what matters

    We build and integrate AI solutions that handle repetitive work and connect with your existing systems.
    • Pilot
    • Implementation
    • Maintenance
    AI pilot & implementation

How it works

It is this simple.

  1. Step 0130 min

    YOU show.

    One process, one 30-minute call. Free.

  2. Step 021–2 weeks

    WE build.

    We automate it and connect it to your systems. Fixed price.

  3. Step 031 click

    YOU approve.

    The work arrives prepared. One click to confirm.

Book a free analysis (30 min)

Use cases

What do you want to automate?

80 solutions

  • 01 · Document Processing

    AI Email-to-ERP Order Processing

    Convert customer emails and attached PDFs into validated sales orders in your ERP.

    See the example

  • 02 · Document Processing

    AI Quote Request Processing

    Extract customer requirements, quantities and specifications to prepare requests for your estimating team.

    See the example

  • 12 · Logistics

    AI Transport Order Processing

    Convert transport requests from emails and PDFs into validated orders in your TMS.

    See the example

  • 13 · Logistics

    Purchase Order & Supplier Confirmation Matching

    Compare supplier confirmations with original purchase orders and flag discrepancies.

    See the example

  • 28 · Manufacturing

    Machine Fault Reporting & Repair Coordination

    Convert equipment fault reports into maintenance tasks with assigned responsibilities.

    See the example

  • 31 · Finance

    AI Invoice Processing & Approval

    Extract supplier invoice data, detect duplicates and prepare invoices for approval in your accounting system.

    See the example

  • 32 · Finance

    Proof of Delivery-to-Invoice Automation

    Generate draft customer invoices from completed jobs, signed delivery notes or transport documents.

    See the example

  • 49 · Customer Service

    Automated Order & Shipment Status Communication

    Retrieve order information from business systems and prepare accurate status updates for customers.

    See the example

  • 50 · Customer Service

    Complaint, Return & Warranty Case Automation

    Register customer issues, connect them to orders and organize follow-up actions.

    See the example

  • 54 · HR

    Employee Absence & Replacement Planning

    Identify available replacement employees when scheduled staff report sick or become unavailable.

    See the example

  • 60 · Business Intelligence

    AI Management Briefings & Task Prioritization

    Generate daily business summaries and highlight operational issues requiring management attention.

    See the example

  • 66 · AI Agents

    Internal AI Knowledge Assistant

    Answer employee questions using company documents, policies and procedures, with references to original sources.

    See the example

View all use cases

Prices, excl. VAT

Two ways to start.

Start small with one task, or begin with the big picture. You can train your team alongside either.

Start with one task

Best if you already know which task eats the most time.

  1. Step 1 · Start

    Free analysis€0

    A free 30-minute video call. We look at one task with you, and you get a one-page summary.

  2. Step 2 · Build

    Pilotfrom€2,450

    We automate that one task and connect it to your systems, in 1–2 weeks.

  3. Step 3 · Keep it running

    Maintenancefrom€295/month

    We keep it running and fix anything that breaks. Cancel any month.

Book the free analysis

Start with the big picture

Best if you have several tasks and don't know where to start.

  1. Step 1 · Start

    Full AI scanfrom€2,450

    We map 2 to 5 tasks, spend half a day at your company and give you a 12-month plan with a fixed price.

    100%

    of the scan price deducted from your implementationwhen you sign within 30 days

  2. Step 2 · Build

    Implementationfrom€7,500

    We build the automations from your plan, step by step, on the systems you already use.

  3. Step 3 · Keep it running

    Maintenancefrom€1,495/month

    We keep everything running and review it with you every month. Minimum 6 months.

Ask about the Full AI scan

Train your team

Possible at any time, next to either route, so your people use AI safely and with confidence.

  1. Workshop

    Managementfrom€1,750

    2–3 hours for the owner and managers: where AI can help your company.

  2. Workshop

    Team, hands-onfrom€2,450

    Half a day where your people practise with their own work.

  3. Workshop

    Session for everyonefrom€1,950

    60–90 minutes for the whole company. Online from €1,450.

Request a workshop

Prices excl. VAT. You always know what you pay: we agree a fixed price before we start. Started small and want more? After a pilot you can still go on to an implementation. All about our services

  • Less manual work
  • More time to grow
  • Lower operating costs
  • Fewer human errors
  • More control
  • Better customer experience
  • Your team, amplified
  • Faster decisions
  • Less administration
  • Less complexity
  • A competitive edge
  • A stronger business

Questions

Questions we often get.

Does my team need to learn anything new?

No. The data ends up in your own TMS or ERP. Your team keeps working in the systems it already knows and only deals with the exceptions.

What if the automation reads something wrong?

We build in a check: when in doubt, it goes to your team first. If something we built goes wrong in the first 30 days after delivery, we fix it at no extra cost. After that, fixes are covered by the monthly package.

Does this work with our system?

We look at that in the free analysis. For the pilot you arrange an account or a test environment, or your IT partner joins in briefly. A pilot connects at most 2 systems, for example your mailbox and your ERP.

Who owns what you build?

You do. Everything we build specifically for you, plus your data and accounts, becomes your property; we put that in the contract. If you stop, we hand it over to you.

Why a monthly package?

An automation has to keep running every day, and that takes hosting, monitoring, fixes and AI costs. After a pilot that is from €295 a month, cancel any month.

How quickly will I see results?

After the free analysis you get a one-page summary. A pilot takes 1 to 2 weeks.

Where do you work?

From Tilburg, for companies across the Netherlands. The pilot and the monthly package run online.

Is your question not listed? Ask it in the free analysis, or email [email protected].

Ready to explore what AI can do for your business?

In a free 30-minute analysis we look at your situation, identify practical opportunities and show you what is possible.

  • Free
  • 30 minutes online
  • No obligation

Prefer to email directly? [email protected]

All fields are required. We will call or email you back.