AIstap

Use case · Logistics

Stop retyping transport orders.

Transport orders arrive as an email or a PDF, and your planners retype them into the planning software (TMS). The automation prepares the order. Your planner checks it and decides when in doubt.

TMS: the software you plan your trips in.

Show us your process See the difference

Free · 30 minutes online · one process · no obligation After that: pilot from €2,450 · monthly package from €295 · excl. VAT

How the work runs

  • Email
  • PDF
  • Attachment

AIstap

the automation

  • Reads
  • Validates
  • Prepares

Your TMSFICTIONAL EXAMPLE

Tilburg → Venlo · 02-10To be checked

Loading
Tilburg
Unloading
Venlo
Date
02-10
Pallets
44 or 5?

In doubt? To your team first.

The email says 4 pallets, the PDF says 5. Your planner decides.

Sound familiar?

  • Every customer sends it differently

    Every customer sends orders differently: one in the email itself, another as a PDF.

  • Read left, retype right

    Your planner has the email open on the left and the TMS on the right, and retypes.

  • One digit retyped wrong

    On busy days orders sit in the inbox, or a typo slips into an address or a date.

Today. And with AIstap.

Today

4 steps by hand

  1. Email or PDF
  2. Open and read
  3. Retype the data
  4. Ask about what is missing
  5. Order in the TMS

With AIstap

1 step for your team

  1. Email or PDF
  2. The automation reads
  3. Check: is anything missing?
  4. Your planner approvesyour team
  5. Order final in your TMS

Possible impact

  • Less retyping
  • Less chance of typos
  • A clearer view of open orders

Possible impact, not a promise: what it brings depends on your process.

What AIstap can build.

An example. What we build for you is agreed upfront.

  • Connected to your mailbox

    Sees which orders arrive.

    A connection to the mailbox the orders arrive in.

  • Reads email and PDF

    Addresses, date, quantity and weight.

    Reading the email text and the PDF: addresses, date, quantity and weight.

  • Flags what is unclear

    Something off? To your planner first.

    A check: when a detail is missing or contradictory, the order goes to your planner first.

  • Prepared in your TMS

    Final only after your planner approves.

    Preparing the order in your TMS; it only becomes final once your planner has approved it.

Checked by your team.

The automation prepares. Your people approve and decide when something is unclear.

The automation

Your planner

  1. DetectThe automation sees what arrives.
  2. PrepareReading, checking and getting it ready.
  3. ApproveSomeone on your team approves, or decides when in doubt.
  4. ExecuteAfter approval it is final in your system.
  5. Follow upWhatever is open stays in view.

Your team stays in control.

  • Try it yourself

    Tilburg → Venlo · 02-10To be checked

    Pallets4 or 5?

    4 or 5 pallets?

    Your planner decides when in doubt

    If something is missing, or the email and the PDF do not match, your planner sees the order first. The automation does not guess.

  • The automation

    • Reads
    • Validates
    • Prepares

    Your team

    • Picking the truck
    • Picking the driver
    • Planning the trip

    Planning stays with people

    Your planners decide which truck and which driver take the job. In this set-up the automation does not schedule a trip.

  • Sending stays with your team

    Any confirmation or question to your customer is sent by your team. In this set-up the automation does not email your customers.

In the systems you already have.

Which connection is possible is something we look at in the free analysis.

The orders arrive in your own mailbox and are then in your own TMS. Whether and how your system can be connected is something we look at in the free analysis.

  • Mailbox (In this example)
  • Planning software (In this example)
  • Order system
  • Spreadsheet
  • Accounting
  • Customer portal

In this example

What it costs to start.

From email to TMS: one process, two systems. The size of a pilot.

  1. STEP 0

    Free analysis

    €0

    You show us one process.

    • 30 minutes online
    • A one-page summary
    • Free, no obligation
  2. STEP 1 Recommended first step

    Pilot

    from€2,450

    One working automation.

    • Max. 2 systems
    • 1 to 2 weeks
    • Fixed price, upfront
  3. ONGOING · AFTER A PILOT

    Monthly package

    from€295/month

    We keep it running.

    • Hosting and monitoring
    • Fixes and AI costs
    • Cancel any month

Prices excl. VAT

All prices and steps

Questions about this use case.

Our customers all send their orders differently. Does it still work?

That is what the automation is designed for. In the pilot we test with your real examples, exceptions included. When in doubt, your planner sees the order first.

Does this work with our TMS?

We look at that in the free analysis. For the pilot you arrange an account or a test environment, or your IT partner joins in briefly.

What happens with a PDF that is hard to read?

Then the automation does not guess. The order goes to your planner with the original message, and your planner finishes it.

More use cases.

Invoice and packing list to Your customs file

Stop retyping invoices into customs documents.

Customs declaration drafted; your customs clerk files it.

Logistics Wholesale Manufacturing

Driver's timesheet to Your time records

Stop retyping drivers' timesheets.

Hours per driver prepared; your admin team approves.

Logistics

CMR: the consignment note.

See all use cases

Step 0 · free

Show us your process.

  1. We call or emailTo schedule a time
  2. You show us30 minutes online
  3. You get a summaryOne page

Free, no obligation

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