AIstap

Use case · Any sector

A new colleague starts on Monday, and nothing is ready.

For a new employee someone arranges the contract, accounts, workwear and a training schedule, from memory and through separate emails. The automation prepares the checklist and the first days and keeps track of what is still missing. Your office manager approves.

Show us your process See the difference

Free · 30 minutes online · one process · no obligation After that: pilot from €2,450 · monthly package from €295 · excl. VAT

How the work runs

  • Email
  • PDF
  • Attachment

AIstap

the automation

  • Reads
  • Validates
  • Prepares

Your staff recordsFICTIONAL EXAMPLE

Lisa · starts 02-11To be checked

Role
Order picker
Contract
Signed
First day
02-11, 07:30
Certificate
On fileMissing?

In doubt? To your team first.

Lisa is scheduled on the forklift, but her certificate is not among the papers. Your office manager decides.

Sound familiar?

  • Arranged through separate emails

    Contract, account, clothing and keys are each arranged through a different email.

  • First day, no account

    The new colleague is ready on Monday and cannot log in anywhere.

  • Who arranged this?

    Someone asks around whether the contract is back and whether the certificate is there.

Today. And with AIstap.

Today

4 steps by hand

  1. New employee announced
  2. Retype the details
  3. Send separate emails
  4. Ask what is missing
  5. Improvise day one

With AIstap

1 step for your team

  1. New employee announced
  2. The automation reads
  3. Check: what is still missing?
  4. Your office manager approvesyour team
  5. First days made final

Possible impact

  • Fewer separate emails per colleague
  • Less chance of something missing
  • Better view of what is left

Possible impact, not a promise: what it brings depends on your process.

What AIstap can build.

An example. What we build for you is agreed upfront.

  • Reading the papers

    Role, contract, first day and certificate.

    Reading the announcement and the attachments: role, contract, first day and certificate.

  • Check for completeness

    What is still missing for day one?

    A check: if something is missing for day one, it goes to your office manager first.

  • Checklist and training schedule

    Final only after your office manager approves.

    Preparing checklist and training schedule in your staff records; final only after your office manager approves.

  • Nudge to your team

    Your team sees what is still open.

    A nudge to your team when something is waiting, such as a missing document.

Checked by your team.

The automation prepares. Your people approve and decide when something is unclear.

The automation

Your office manager

  1. DetectThe automation sees what arrives.
  2. PrepareReading, checking and getting it ready.
  3. ApproveSomeone on your team approves, or decides when in doubt.
  4. ExecuteAfter approval it is final in your system.
  5. Follow upWhatever is open stays in view.

Your team stays in control.

  • Try it yourself

    Lisa · starts 02-11To be checked

    CertificateMissing?

    Forklift certificate?

    Your office manager decides when unsure

    If a document is missing, your office manager sees it first. The automation does not guess.

  • The automation

    • Reads
    • Validates
    • Prepares

    Your team

    • Welcoming people
    • Signing contracts
    • Personal training

    Personal contact stays with people

    Your team welcomes a colleague, signs the contract and does the training. In this set-up the automation does not take that over.

  • No message without your team

    Your team sends any message to the new colleague. In this set-up the automation does not email the new colleague.

In the systems you already have.

Which connection is possible is something we look at in the free analysis.

The announcement arrives in your own mailbox and the checklist is then in your own staff records. Whether and how your system can be connected is something we look at in the free analysis.

  • Mailbox (In this example)
  • Staff records (In this example)
  • Planning software
  • Order system
  • Spreadsheet
  • Accounting

In this example

What it costs to start.

From mailbox to staff records: one process, two systems. The size of a pilot.

  1. STEP 0

    Free analysis

    €0

    You show us one process.

    • 30 minutes online
    • A one-page summary
    • Free, no obligation
  2. STEP 1 Recommended first step

    Pilot

    from€2,450

    One working automation.

    • Max. 2 systems
    • 1 to 2 weeks
    • Fixed price, upfront
  3. ONGOING · AFTER A PILOT

    Monthly package

    from€295/month

    We keep it running.

    • Hosting and monitoring
    • Fixes and AI costs
    • Cancel any month

Prices excl. VAT

All prices and steps

Questions about this use case.

Does the automation process personal data then?

Yes. In this set-up that data stays in your own systems and the automation only reads what the checklist needs, no identity document or bank details. Which data that is, we agree beforehand.

We only hire a few people a year. Is this for us?

Probably not as a separate project. It mainly suits many new starters, such as seasonal work or several locations. In the free analysis we say honestly what is worth it for you.

Does the automation sign contracts too?

No. Your team draws up the contract and signs it itself. The automation keeps track of whether it came back signed and what else still has to be ready.

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Step 0 · free

Show us your process.

  1. We call or emailTo schedule a time
  2. You show us30 minutes online
  3. You get a summaryOne page

Free, no obligation

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