Spoken handover to Your logbook
What the evening shift knew, the morning shift does not.
Spoken handover with open items; the next shift confirms.
Manufacturing Logistics
Use case · Multiple locations · Logistics
Stop ringing round when someone calls in sick.
An employee calls in sick in the morning, and your team lead phones and messages colleagues until the shift is covered again. The automation reads the message and prepares a proposal for cover. Your team lead chooses; the colleague says yes or no.
Free · 30 minutes online · one process · no obligation After that: pilot from €2,450 · monthly package from €295 · excl. VAT
How the work runs
- Chat message
- Voice message
AIstap
the automation
- Reads
- Searches
- Proposes
Your rosterFICTIONAL EXAMPLE
Shift 05-10 · 07:00-15:00Proposal
- Location
- Tilburg
- Absent
- Sanne
- Available
- Daan, Emma, Noor
- Cover
- DaanDaan asked day off?
In doubt? To your team first.
Daan is listed as available, but asked for that day off. Your team lead decides.
Sound familiar?
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Ringing round first thing
Someone calls in sick early, and your team lead rings the whole team.
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A gap in the roster
The shift starts one person short, because nobody replied in time.
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Who can cover? Written nowhere
Who is available is scattered across a spreadsheet, a group chat and your team lead's head.
Today. And with AIstap.
Today
4 steps by hand
- Sick call by message
- Check the roster
- Call colleagues
- Wait for an answer
- Change the roster
With AIstap
2 steps for your team
- Sick call by message
- The automation reads
- Check: who can step in?
- Your team lead choosesyour team
- Colleague confirms the shiftyour team
Possible impact
- Less ringing round after sick calls
- Less chance of an uncovered shift
- Better view of who is available
Possible impact, not a promise: what it brings depends on your process.
What AIstap can build.
An example. What we build for you is agreed upfront.
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Reading the message
Who, which shift and which location.
Reading the sick call: who is absent, which shift is open and at which location.
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Who can step in?
Who is available, from your roster.
Looking up in your roster which colleagues are available for that shift.
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Check when in doubt
Asked for a day off? Team lead first.
A check: if an available colleague asked for the day off, your team lead decides first.
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Proposal for team lead
Your team lead sees the proposal and chooses.
A notification to your team lead that a proposal is waiting. The colleague hears after approval.
The time this takes today.
An example. Slide to your own numbers.
Full ring: one working week of 40 hours. Based on 5 working days a week.
What remains after automation is something we look at in the free analysis.
Checked by your team.
The automation prepares. Your people approve and decide when something is unclear.
The automation
Your team lead
- DetectThe automation sees what arrives.
- PrepareReading, checking and getting it ready.
- ApproveSomeone on your team approves, or decides when in doubt.
- ExecuteAfter approval it is final in your system.
- Follow upWhatever is open stays in view.
Your team stays in control.
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Try it yourself
Shift 05-10 · 07:00-15:00Proposal
CoverDaan asked day off?
Your team lead decides when unsure
If someone is listed as available but asked for that day off, your team lead decides. The automation only makes a proposal.
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The automation
- Reads
- Searches
- Proposes
Your team
- Choosing cover
- Setting the roster
- Discussing absence
Rostering stays with people
Who steps in and the talk about absence stay with your team. In this set-up the automation does not finalise a roster.
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Nothing changes without approval
Your team lead sends any request to a colleague. In this set-up no shift changes without approval from your team lead.
In the systems you already have.
Which connection is possible is something we look at in the free analysis.
The sick call arrives in your group chat or as a voice message; the proposal is in your own roster. Whether and how your system can be connected is looked at in the free analysis.
- Group chat (In this example)
- Roster (In this example)
- Mailbox
- Planning software
- Order system
- Spreadsheet
In this example
What it costs to start.
From sick call to roster: one process, two systems. The size of a pilot.
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STEP 0
Free analysis
€0
You show us one process.
- 30 minutes online
- A one-page summary
- Free, no obligation
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STEP 1 Recommended first step
Pilot
from€2,450
One working automation.
- Max. 2 systems
- 1 to 2 weeks
- Fixed price, upfront
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ONGOING · AFTER A PILOT
Monthly package
from€295/month
We keep it running.
- Hosting and monitoring
- Fixes and AI costs
- Cancel any month
Prices excl. VAT
All prices and stepsQuestions about this use case.
Does the automation contact our employees itself?
No. In this set-up the automation drafts the request; your team lead chooses the colleague and sends it. The colleague says yes or no.
What does the automation record about someone who calls in sick?
In this set-up only that someone is absent and which shift is open. Any reason or illness in the message is not copied or passed on.
Does the proposal take rest times and contract hours into account?
Only with what is in your roster and what the automation may see. Which rules count is agreed in the pilot. Your team lead keeps the final say.
More use cases.
New colleague by email to Your staff records
A new colleague starts on Monday, and nothing is ready.
Checklist and first days prepared; your office manager approves.
Any sector
Photo from group chat to Your task list
Reporting a fault in the group chat is not yet a repair.
From group chat to task; your location manager decides.
Multiple locations Manufacturing
Step 0 · free
Show us your process.
- We call or emailTo schedule a time
- You show us30 minutes online
- You get a summaryOne page
Free, no obligation
Prefer to email directly? [email protected]