Spoken handover to Your logbook
What the evening shift knew, the morning shift does not.
Spoken handover with open items; the next shift confirms.
Manufacturing Logistics
Use case · Multiple locations · Manufacturing
Reporting a fault in the group chat is not yet a repair.
A defect is reported with a photo in the group chat, and after that nobody knows who picks it up. The automation prepares a task with a proposed name and deadline; your location manager decides how urgent it is.
Free · 30 minutes online · one process · no obligation After that: pilot from €2,450 · monthly package from €295 · excl. VAT
How the work runs
- Photo
- Chat message
- Voice message
AIstap
the automation
- Reads
- Validates
- Prepares
Your task listFICTIONAL EXAMPLE
Fault cold room 2 · BredaFor review
- What
- Door will not close
- Where
- Cold room 2, Breda
- Who
- Cooling engineer
- Urgency
- This weekUrgent?
In doubt? To your team first.
The report says not urgent; the photo shows the cold room at 9 degrees. Your location manager decides.
Sound familiar?
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Reported, not picked up
The report sinks in the group chat among the other messages, and nobody knows who picks it up.
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Has that been fixed?
A colleague keeps getting the same question: has the engineer been yet?
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Photo here, report there
The photo is in the chat, the report in a mailbox, the appointment on a note.
Today. And with AIstap.
Today
4 steps by hand
- Photo in chat
- Message sinks away
- Who does it?
- Ask again
- Report is left lying
With AIstap
1 step for your team
- Photo in chat
- The automation reads
- Check: urgency clear?
- Your location manager decidesyour team
- Reminder until it is done
Possible impact
- Less chance of a forgotten report
- Clearer who picks up a fault
- A better view of open faults
Possible impact, not a promise: what it brings depends on your process.
What AIstap can build.
An example. What we build for you is agreed upfront.
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Reading the report
Photo, text or voice: what, where and how urgent.
Reading a photo, message or voice message: what is broken, where and how urgent.
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Check on urgency
Urgency unclear? To your location manager first.
A check: if the urgency is unclear, your location manager sees the report first.
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Who and when
A proposal: who handles the fault, and by when.
A task with a proposed owner and date; final only after your location manager approves.
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Follow-up until done
A reminder as long as the task is open.
A reminder to your team for as long as the task is open.
The time this takes today.
An example. Slide to your own numbers.
Full ring: one working week of 40 hours. Based on 5 working days a week.
What remains after automation is something we look at in the free analysis.
Checked by your team.
The automation prepares. Your people approve and decide when something is unclear.
The automation
Your location manager
- DetectThe automation sees what arrives.
- PrepareReading, checking and getting it ready.
- ApproveSomeone on your team approves, or decides when in doubt.
- ExecuteAfter approval it is final in your system.
- Follow upWhatever is open stays in view.
Your team stays in control.
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Try it yourself
Fault cold room 2 · BredaFor review
UrgencyUrgent?
In doubt, your location manager decides
If the text and the photo contradict each other, your location manager sees the report first. The automation does not guess.
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The automation
- Reads
- Validates
- Prepares
Your team
- Setting urgency
- Calling engineers
- Approving repairs
Deciding stays with people
Your team decides urgency, engineer and repair. In this set-up the automation assesses nobody who reports a fault.
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No job without your team
In this set-up no job goes to an engineer without your team. The automation only makes a draft.
In the systems you already have.
Which connection is possible is something we look at in the free analysis.
The report arrives in your group chat and the task is then in your task list. Whether and how your systems can be connected is something we look at in the free analysis.
- Group chat (In this example)
- Task list (In this example)
- Mailbox
- Planning software
- Order system
- Spreadsheet
In this example
What it costs to start.
Group chat to task list: one process, two systems. The size of a pilot.
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STEP 0
Free analysis
€0
You show us one process.
- 30 minutes online
- A one-page summary
- Free, no obligation
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STEP 1 Recommended first step
Pilot
from€2,450
One working automation.
- Max. 2 systems
- 1 to 2 weeks
- Fixed price, upfront
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ONGOING · AFTER A PILOT
Monthly package
from€295/month
We keep it running.
- Hosting and monitoring
- Fixes and AI costs
- Cancel any month
Prices excl. VAT
All prices and stepsQuestions about this use case.
Do employees have to learn a new app?
No. In this set-up they report as they do today: with a photo or a message in the group. The automation prepares a task from it.
We already have a maintenance system. Can the task go in there?
We look at that in the free analysis. In this set-up the task belongs in the system you already use.
Who decides how urgent something is?
Your location manager. The automation makes a proposal based on the report and puts any doubt to a person.
More use cases.
Email from your customer to Your order system
A complaint should not sit in one person's mailbox.
Complaint prepared on the order; your customer service decides.
Wholesale Manufacturing
Spoken count to Your stock system
Stop counting on paper and retyping it all afterwards.
Spoken count prepared in your stock system. Your employee confirms.
Multiple locations Wholesale
Step 0 · free
Show us your process.
- We call or emailTo schedule a time
- You show us30 minutes online
- You get a summaryOne page
Free, no obligation
Prefer to email directly? [email protected]