AIstap

Use case · Multiple locations · Wholesale

Stop counting on paper and retyping it all afterwards.

Your employee counts the stock on paper and then retypes everything into the stock system. With the automation your employee speaks the count while counting. The lines are prepared; your employee confirms them.

Show us your process See the difference

Free · 30 minutes online · one process · no obligation After that: pilot from €2,450 · monthly package from €295 · excl. VAT

How the work runs

  • Voice message

AIstap

the automation

  • Listens
  • Structures
  • Prepares

Your stock systemFICTIONAL EXAMPLE

Count cold room · 05-10To confirm

Chicken
12 kg
Tomatoes
8 crates
Milk
24 cartons
Cheese
16 boxes6 or 16?

In doubt? To your team first.

The recording sounds like 6 or 16 boxes of cheese. Your employee decides.

Sound familiar?

  • First paper, then screen

    The count is on a sheet of paper and is then retyped line by line.

  • Wrong number copied

    When retyping a long list, a wrong number slips in unnoticed.

  • Waiting for the count

    The count is still on paper, while a colleague needs the figures and the stock has already changed again.

Today. And with AIstap.

Today

4 steps by hand

  1. Count the stock
  2. Note on paper
  3. Retype the list
  4. Look for mistakes
  5. Save the count

With AIstap

1 step for your team

  1. Count the stock
  2. Speak while counting
  3. The automation structures
  4. Your employee confirmsyour team
  5. Final in your system

Possible impact

  • Less retyping after counting
  • Less chance of a wrong number
  • A better view of current stock

Possible impact, not a promise: what it brings depends on your process.

What AIstap can build.

An example. What we build for you is agreed upfront.

  • Speech into lines

    Item, quantity and unit from what was spoken.

    Turning what your employee speaks into lines with item, quantity and unit.

  • Recognising the item

    What was said, linked to your item list.

    Linking what was said to the item list in your stock system.

  • Check when in doubt

    Unclear? To your employee first.

    A check: for an unclear quantity, the automation asks your employee first.

  • Prepared in your system

    Final only after your employee approves.

    Preparing the count in your stock system; final only after your employee has approved it.

Checked by your team.

The automation prepares. Your people approve and decide when something is unclear.

The automation

Your employee

  1. DetectThe automation sees what arrives.
  2. PrepareReading, checking and getting it ready.
  3. ApproveSomeone on your team approves, or decides when in doubt.
  4. ExecuteAfter approval it is final in your system.
  5. Follow upWhatever is open stays in view.

Your team stays in control.

  • Try it yourself

    Count cold room · 05-10To confirm

    Cheese6 or 16?

    6 or 16 boxes?

    Your employee decides when in doubt

    If a quantity is hard to make out, your employee sees the line first. The automation does not guess.

  • The automation

    • Listens
    • Structures
    • Prepares

    Your team

    • Counting stock
    • Confirming counts
    • Looking into differences

    Counting stays with people

    The counting itself, the confirming and the looking into a difference stay with your employees. In this set-up the automation counts nothing itself.

  • Your employee confirms it

    In this set-up a count is final only after your employee has approved it. The automation saves nothing as final by itself.

In the systems you already have.

Which connection is possible is something we look at in the free analysis.

The count is spoken on a phone and then sits in your own stock system. Whether and how your system can be connected is something we look at in the free analysis.

  • Phone (In this example)
  • Stock system (In this example)
  • Mailbox
  • Planning software
  • Order system
  • Spreadsheet

In this example

What it costs to start.

From speech to stock system: one process, two systems. The size of a pilot.

  1. STEP 0

    Free analysis

    €0

    You show us one process.

    • 30 minutes online
    • A one-page summary
    • Free, no obligation
  2. STEP 1 Recommended first step

    Pilot

    from€2,450

    One working automation.

    • Max. 2 systems
    • 1 to 2 weeks
    • Fixed price, upfront
  3. ONGOING · AFTER A PILOT

    Monthly package

    from€295/month

    We keep it running.

    • Hosting and monitoring
    • Fixes and AI costs
    • Cancel any month

Prices excl. VAT

All prices and steps

Questions about this use case.

Does speaking work in a cold room or a noisy warehouse?

That depends on the room and on the phone or headset. We test it in the pilot at your own location. Whatever was not understood well goes to your employee first.

Do we have to count in a fixed order?

We do not assume so. Your employee counts as today; the automation links what is said to your item list. We test how well that works in the pilot.

Does this work with our stock system?

For that the automation must be able to read your item list and write the count. Whether it can is something we look at in the free analysis.

More use cases.

Request from a location to Your stock system

A shortage at one location, too much at another.

Transfer proposal in your stock system. Your stock controller decides.

Multiple locations Wholesale

Stock and sales to Your order system

Stop going through the whole stock list every week.

Reorder proposal in your order system (ERP). Your buyer adjusts and orders.

Wholesale Multiple locations

ERP: the system that holds your orders, stock and invoices.

See all use cases

Step 0 · free

Show us your process.

  1. We call or emailTo schedule a time
  2. You show us30 minutes online
  3. You get a summaryOne page

Free, no obligation

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