AIstap

Use case · Wholesale · Multiple locations

Stop going through the whole stock list every week.

Every week your buyer goes through the stock list, looks at what was sold and estimates what to reorder. The automation calculates a reorder proposal in your order system (ERP), with a reason per line. Your buyer adjusts it and orders.

ERP: the system that holds your orders, stock and invoices.

Show us your process See the difference

Free · 30 minutes online · one process · no obligation After that: pilot from €2,450 · monthly package from €295 · excl. VAT

How the work runs

  • Figures
  • Spreadsheet

AIstap

the automation

  • Collects
  • Calculates
  • Proposes

Your order systemFICTIONAL EXAMPLE

Reorder proposal · week 41Proposal

Item 201040
600 pcs
Item 201183
1,200 pcs
Item 310406
nothing needed
Item 480212
400 pcs400 or 2,000?

In doubt? To your team first.

Item 480212 sold five times as much last week, perhaps due to one big order. Your buyer decides.

Sound familiar?

  • Shelf empty, customer waits

    An item that sells well has run out, and you only notice when a customer asks for it.

  • Every line, every week

    Every week your buyer goes through all the lines to see what needs reordering.

  • Retyping orders per supplier

    The list from the spreadsheet is retyped into an order, supplier by supplier.

Today. And with AIstap.

Today

4 steps by hand

  1. Stock and sales
  2. Export the list
  3. Go through lines
  4. Estimate the quantity
  5. Type the order

With AIstap

2 steps for your team

  1. Stock and sales
  2. The automation calculates
  3. Check: is there a peak?
  4. Your buyer adjustsyour team
  5. Your buyer ordersyour team

Possible impact

  • Fewer lines to check by hand
  • Less chance of an empty shelf
  • Less retyping per supplier

Possible impact, not a promise: what it brings depends on your process.

What AIstap can build.

An example. What we build for you is agreed upfront.

  • Collecting the figures

    Stock, sales and open purchase orders from your system.

    A connection that collects stock, sales and open purchase orders from your system.

  • Calculating the proposal

    A quantity per item, with the reason.

    Calculating a quantity per item, with the reason alongside.

  • Check for peaks

    Sales peak? To your buyer first.

    A check: when sales show a peak, that line goes to your buyer first.

  • Draft per supplier

    A draft order; your buyer places it.

    A draft order per supplier; your buyer adjusts it and places the order.

Checked by your team.

The automation prepares. Your people approve and decide when something is unclear.

The automation

Your buyer

  1. DetectThe automation sees what arrives.
  2. PrepareReading, checking and getting it ready.
  3. ApproveSomeone on your team approves, or decides when in doubt.
  4. ExecuteAfter approval it is final in your system.
  5. Follow upWhatever is open stays in view.

Your team stays in control.

  • Try it yourself

    Reorder proposal · week 41Proposal

    Item 480212400 or 2,000?

    400 or 2,000 pcs?

    Your buyer decides when in doubt

    If a quantity stands out, your buyer sees that line first. The automation does not choose by itself.

  • The automation

    • Collects
    • Calculates
    • Proposes

    Your team

    • Adjusting quantities
    • Choosing suppliers
    • Placing orders

    Purchasing stays with people

    What you order, from whom and how much, is up to your buyer. In this set-up the automation places no order.

  • Ordering stays with your buyer

    Your buyer places any order to a supplier. In this set-up nothing goes to a supplier without your buyer.

In the systems you already have.

Which connection is possible is something we look at in the free analysis.

The figures come from your own spreadsheet and order system. The proposal is then prepared in your order system. Whether it can be connected is something we look at in the free analysis.

  • Spreadsheet (In this example)
  • Order system (In this example)
  • Mailbox
  • Planning software
  • Accounting
  • Customer portal

In this example

What it costs to start.

From figures to reorder proposal: one process, two systems. The size of a pilot.

  1. STEP 0

    Free analysis

    €0

    You show us one process.

    • 30 minutes online
    • A one-page summary
    • Free, no obligation
  2. STEP 1 Recommended first step

    Pilot

    from€2,450

    One working automation.

    • Max. 2 systems
    • 1 to 2 weeks
    • Fixed price, upfront
  3. ONGOING · AFTER A PILOT

    Monthly package

    from€295/month

    We keep it running.

    • Hosting and monitoring
    • Fixes and AI costs
    • Cancel any month

Prices excl. VAT

All prices and steps

Questions about this use case.

Does the automation forecast our sales?

The automation calculates with your sales, stock and open purchase orders. That is a proposal with a reason per line, not a forecast. What you know about promotions or seasons, your buyer adds.

Does the automation place orders itself?

No. In this set-up a draft is prepared per supplier. Your buyer adjusts it and places the order.

Our stock figures are not always right. What then?

Then the proposal is not reliable either, and we say so honestly. In the free analysis we first check whether your figures are good enough to calculate with.

More use cases.

Supplier price list to Your ERP

Stop retyping supplier price lists.

New purchase prices, prepared in your order system (ERP). Your buyer decides.

Wholesale Manufacturing

Request from a location to Your stock system

A shortage at one location, too much at another.

Transfer proposal in your stock system. Your stock controller decides.

Multiple locations Wholesale

See all use cases

Step 0 · free

Show us your process.

  1. We call or emailTo schedule a time
  2. You show us30 minutes online
  3. You get a summaryOne page

Free, no obligation

Prefer to email directly? [email protected]

All fields are required. We will call or email you back.