AIstap

Use case · Multiple locations · Wholesale

A shortage at one location, too much at another.

One location runs short of an item. The manager rings the other locations or reorders, while it sits on a shelf elsewhere. The automation finds where it is and proposes a transfer. Your stock controller decides.

Show us your process See the difference

Free · 30 minutes online · one process · no obligation After that: pilot from €2,450 · monthly package from €295 · excl. VAT

How the work runs

  • Chat message
  • Figures

AIstap

the automation

  • Reads
  • Searches
  • Proposes

Your stock systemFICTIONAL EXAMPLE

Transfer · item 201183Proposal

Short at
Tilburg
From
Eindhoven
When
Tomorrow's run
Quantity
40 boxes40 or 30?

In doubt? To your team first.

Tilburg asks for 40 boxes, Eindhoven has 30 free. Your stock controller decides.

Sound familiar?

  • Ringing round: who has some?

    The manager rings the other locations to ask who still has a box.

  • Saying no to a customer

    One location has to say no to a customer while the same item sits unsold elsewhere.

  • Own list per location

    Each location keeps its own stock list, so nobody sees the whole picture.

Today. And with AIstap.

Today

4 steps by hand

  1. Shortage at location
  2. Ring the locations
  3. Wait for an answer
  4. Drive over yourself
  5. Or reorder anyway

With AIstap

1 step for your team

  1. Shortage at location
  2. Finds where it is
  3. Check: does the quantity fit?
  4. Your stock controller decidesyour team
  5. Final in your system

Possible impact

  • Less ringing round between locations
  • Less needless reordering
  • A clearer view of location stock

Possible impact, not a promise: what it brings depends on your process.

What AIstap can build.

An example. What we build for you is agreed upfront.

  • Stock per location

    All locations side by side, from your own lists.

    The stock of all locations is brought together from your own lists and system.

  • Where is stock free?

    Stock minus what is already reserved.

    A search that shows, per location, what is free: stock minus what is reserved.

  • Asked next to free

    What Tilburg asks next to what Eindhoven has free.

    A check: quantity asked next to quantity free; if they differ, your stock controller decides.

  • Proposal in your system

    Final only after your stock controller approves.

    Preparing the transfer in your stock system; final only once your stock controller approves.

Checked by your team.

The automation prepares. Your people approve and decide when something is unclear.

The automation

Your stock controller

  1. DetectThe automation sees what arrives.
  2. PrepareReading, checking and getting it ready.
  3. ApproveSomeone on your team approves, or decides when in doubt.
  4. ExecuteAfter approval it is final in your system.
  5. Follow upWhatever is open stays in view.

Your team stays in control.

  • Try it yourself

    Transfer · item 201183Proposal

    Quantity40 or 30?

    40 or 30 boxes?

    Your stock controller decides in doubt

    If the quantity asked does not fit what is free, your stock controller sees the proposal first. The automation does not guess.

  • The automation

    • Reads
    • Searches
    • Proposes

    Your team

    • Approving transfers
    • Arranging transport
    • Setting priority

    Transport and priority stay with people

    Your team approves the transfer, arranges the transport and decides what gets priority. In this set-up the automation does not schedule a run.

  • Nothing moves without approval

    In this set-up no message goes to a location and no stock is rebooked without the approval of your team.

In the systems you already have.

Which connection is possible is something we look at in the free analysis.

The stock sits in the lists of your locations and comes together in your own stock system. Whether and how they can be connected is something we look at in the free analysis.

  • Spreadsheet (In this example)
  • Stock system (In this example)
  • Mailbox
  • Planning software
  • Order system
  • Accounting

In this example

What it costs to start.

From lists to stock system: one process, two systems. The size of a pilot.

  1. STEP 0

    Free analysis

    €0

    You show us one process.

    • 30 minutes online
    • A one-page summary
    • Free, no obligation
  2. STEP 1 Recommended first step

    Pilot

    from€2,450

    One working automation.

    • Max. 2 systems
    • 1 to 2 weeks
    • Fixed price, upfront
  3. ONGOING · AFTER A PILOT

    Monthly package

    from€295/month

    We keep it running.

    • Hosting and monitoring
    • Fixes and AI costs
    • Cancel any month

Prices excl. VAT

All prices and steps

Questions about this use case.

Each of our locations has its own stock list. Can it work?

Only if the automation can read those lists reliably. We look at that in the free analysis; sometimes one shared list is the first step.

Who arranges transport between the locations?

Your own team, as today. In this set-up the automation does not schedule transport.

Does the automation rebook the stock itself?

No. In this set-up the transfer is prepared as a proposal. The booking only becomes final once your stock controller has approved it.

More use cases.

Stock and sales to Your order system

Stop going through the whole stock list every week.

Reorder proposal in your order system (ERP). Your buyer adjusts and orders.

Wholesale Multiple locations

Invoice and packing list to Your customs file

Stop retyping invoices into customs documents.

Customs declaration drafted; your customs clerk files it.

Logistics Wholesale Manufacturing

ERP: the system that holds your orders, stock and invoices.

See all use cases

Step 0 · free

Show us your process.

  1. We call or emailTo schedule a time
  2. You show us30 minutes online
  3. You get a summaryOne page

Free, no obligation

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