AIstap

Use case · Any sector

You say it once, but not everyone gets the message.

A new rule goes out through the group chat, the notice board and the team leads, and you do not know who has read it. The automation prepares your message per group and per language as a draft and shows the confirmations. Your operations manager approves it first.

Show us your process See the difference

Free · 30 minutes online · one process · no obligation After that: pilot from €2,450 · monthly package from €295 · excl. VAT

How the work runs

  • Chat message

AIstap

the automation

  • Reads
  • Translates
  • Prepares

Your group chatsFICTIONAL EXAMPLE

New forklift rule · 06-10To be checked

For
Warehouse
Languages
Dutch, Polish
Confirm
by 10-10
Recipients
3838 or 50?

In doubt? To your team first.

The warehouse has 50 people, but 12 agency workers are not in the group. Your operations manager decides.

Sound familiar?

  • Read? No idea

    The message sinks down the group chat under newer ones, and nobody knows who has read it.

  • Notice board, chat and talk

    The same announcement is on the notice board, in the group chat and from team leads, each time slightly different.

  • Asking who knows

    Someone phones around to find out who knows the new rule and who is not in the group chat.

Today. And with AIstap.

Today

4 steps by hand

  1. Your message
  2. Post in group chat
  3. On notice board
  4. Who read it?
  5. Ask each person

With AIstap

1 step for your team

  1. Your message
  2. Ready per group and language
  3. Check: who is missing?
  4. Your manager approvesyour team
  5. Overview of confirmations

Possible impact

  • Less asking who knows what
  • A better view of open confirmations
  • Less chance of a missed rule

Possible impact, not a promise: what it brings depends on your process.

What AIstap can build.

An example. What we build for you is agreed upfront.

  • Message per group

    One text per group; final only after approval.

    The message is prepared as a draft for the right groups; final only after approval.

  • Translation as a draft

    A translation to proofread before it goes out.

    A translation as a draft, so that someone who speaks the language can proofread it.

  • Check on recipients

    Is everyone who needs to know in the group?

    A check on the recipients: if someone is missing from the group, your manager decides first.

  • Confirmation and reminder

    Your team sees which confirmations are still open.

    A notice to your team that confirmations are still open, with a suggestion for a reminder.

Checked by your team.

The automation prepares. Your people approve and decide when something is unclear.

The automation

Your operations manager

  1. DetectThe automation sees what arrives.
  2. PrepareReading, checking and getting it ready.
  3. ApproveSomeone on your team approves, or decides when in doubt.
  4. ExecuteAfter approval it is final in your system.
  5. Follow upWhatever is open stays in view.

Your team stays in control.

  • Try it yourself

    New forklift rule · 06-10To be checked

    Recipients38 or 50?

    38 or 50 recipients?

    Your manager decides when in doubt

    If someone is missing from the group, your operations manager sees that first. The automation does not choose who gets the message.

  • The automation

    • Reads
    • Translates
    • Prepares

    Your team

    • Writing the message
    • Approving translations
    • Giving explanations

    The conversation stays with people

    Your team writes the message, approves the translation and answers questions. In this set-up the automation does not approach any employee.

  • Posting stays with your team

    In this set-up no message goes to your employees without the approval of your operations manager. The automation posts nothing by itself.

In the systems you already have.

Which connection is possible is something we look at in the free analysis.

The announcement is meant for your own group chats; who works where stays in your own staff list. Whether that can be connected is something we look at in the free analysis.

  • Group chat (In this example)
  • Staff records (In this example)
  • Mailbox
  • Planning software
  • Order system
  • Spreadsheet

In this example

What it costs to start.

One message, two systems: group chats and staff list. The size of a pilot.

  1. STEP 0

    Free analysis

    €0

    You show us one process.

    • 30 minutes online
    • A one-page summary
    • Free, no obligation
  2. STEP 1 Recommended first step

    Pilot

    from€2,450

    One working automation.

    • Max. 2 systems
    • 1 to 2 weeks
    • Fixed price, upfront
  3. ONGOING · AFTER A PILOT

    Monthly package

    from€295/month

    We keep it running.

    • Hosting and monitoring
    • Fixes and AI costs
    • Cancel any month

Prices excl. VAT

All prices and steps

Questions about this use case.

Is an automatic translation accurate?

Not always, which is why it is a draft. For safety rules you have the translation read by someone who speaks the language before the message goes out.

Do employees have to install a new app?

That is not the aim. In the free analysis we look at whether it can work through the channel your team already uses.

What if someone does not confirm?

Then the automation suggests a reminder; your team decides whether it is sent and has the conversation itself. If you have a works council, you involve it beforehand in the confirming.

More use cases.

ERP: the system that holds your orders, stock and invoices.

See all use cases

Step 0 · free

Show us your process.

  1. We call or emailTo schedule a time
  2. You show us30 minutes online
  3. You get a summaryOne page

Free, no obligation

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