AIstap

Use case · Any sector

Everything looks urgent, and nobody knows what comes first.

Orders, tasks and messages come in all day, and what comes first is a judgement call every time. The automation puts the open work from the order system (ERP) in a proposed order, with the reason. When something comes in between, your team lead decides what moves.

ERP: the system that holds your orders, stock and invoices.

Show us your process See the difference

Free · 30 minutes online · one process · no obligation After that: pilot from €2,450 · monthly package from €295 · excl. VAT

How the work runs

  • Email
  • Figures
  • Chat message

AIstap

the automation

  • Collects
  • Sorts
  • Prepares

Your work listFICTIONAL EXAMPLE

Work list 06-10 · 7 itemsProposal

First
Order 58307 late
Then
Quote customer 10731
Before noon
Book 3 returns
Afternoon
Count rack CCount or not?

In doubt? To your team first.

The rack C count is this afternoon, but a large delivery arrives at 14:00. Your team lead decides.

Sound familiar?

  • A rush, and everything shifts

    A rush order comes in between, everything seems equally urgent, and nobody is sure what comes first.

  • Email, list and notes

    What has to happen today is scattered across mailboxes, a task list and loose notes.

  • The most important waits

    At the end of the day it turns out the urgent order is the one that was left.

Today. And with AIstap.

Today

4 steps by hand

  1. Tasks and messages
  2. Go through everything
  3. Decide the order yourself
  4. A rush interrupts
  5. Something gets left

With AIstap

1 step for your team

  1. Tasks and messages
  2. The automation collects
  3. Check: what is urgent?
  4. Your team lead approvesyour team
  5. Final work list

Possible impact

  • Less searching for what comes first
  • Fewer forgotten rush orders
  • A better view of open work

Possible impact, not a promise: what it brings depends on your process.

What AIstap can build.

An example. What we build for you is agreed upfront.

  • Collecting open work

    Orders, tasks and messages from your own systems.

    Collecting open orders, tasks and messages from your mailbox, chat group and order system.

  • Check for urgency

    Not clear? To your team lead first.

    A check on deadlines; if the order is unclear, the item goes to your team lead.

  • Work list with reasons

    Each item shows its reason.

    A work list with the reason per item; final only after your team lead approves.

  • Alert when things shift

    Something comes in? Your team lead sees it.

    An alert to your team lead when something comes in, with a proposed order.

Checked by your team.

The automation prepares. Your people approve and decide when something is unclear.

The automation

Your team lead

  1. DetectThe automation sees what arrives.
  2. PrepareReading, checking and getting it ready.
  3. ApproveSomeone on your team approves, or decides when in doubt.
  4. ExecuteAfter approval it is final in your system.
  5. Follow upWhatever is open stays in view.

Your team stays in control.

  • Try it yourself

    Work list 06-10 · 7 itemsProposal

    AfternoonCount or not?

    Count today?

    Your team lead decides if unsure

    If a large delivery comes in at 14:00, your team lead sees the item first. The automation does not choose what moves.

  • The automation

    • Collects
    • Sorts
    • Prepares

    Your team

    • Setting priorities
    • Dividing work
    • Weighing exceptions

    Dividing work stays with people

    Your team decides which work goes first and who does it. In this set-up the automation does not divide tasks.

  • Moving work stays with your team

    A new order is a proposal. In this set-up nothing moves and nothing goes out without your team lead's approval.

In the systems you already have.

Which connection is possible is something we look at in the free analysis.

The open work comes from your own mailbox, chat group and order system (ERP). Whether and how your systems can be connected is something we look at in the free analysis.

  • Mailbox (In this example)
  • Order system (In this example)
  • Planning software
  • Spreadsheet
  • Accounting
  • Customer portal

In this example

What it costs to start.

Mailbox and order system to work list: one process. The size of a pilot.

  1. STEP 0

    Free analysis

    €0

    You show us one process.

    • 30 minutes online
    • A one-page summary
    • Free, no obligation
  2. STEP 1 Recommended first step

    Pilot

    from€2,450

    One working automation.

    • Max. 2 systems
    • 1 to 2 weeks
    • Fixed price, upfront
  3. ONGOING · AFTER A PILOT

    Monthly package

    from€295/month

    We keep it running.

    • Hosting and monitoring
    • Fixes and AI costs
    • Cancel any month

Prices excl. VAT

All prices and steps

Questions about this use case.

Is this yet another task list on top?

No. In this set-up the list is filled from systems you already have. Where your team sees the list best is something we look at in the free analysis.

How does the automation know what matters?

From your own rules: delivery dates, agreements with customers and deadlines. We set those down together in the pilot. The reason is shown, so your team lead can adjust.

What if the day goes differently than planned?

In this set-up the automation then proposes a new order, with the reason. Your team lead decides what moves; until then the list remains a proposal.

More use cases.

POS: the till system.

See all use cases

Step 0 · free

Show us your process.

  1. We call or emailTo schedule a time
  2. You show us30 minutes online
  3. You get a summaryOne page

Free, no obligation

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